Guide
What are good Grok Bot prompts for a small business?
Updated · by Rosh Perera
Good business prompts for Grok Bot name one outcome, the sources to use, the format to return, and what not to do. xAI's own examples end with lines like "Do not contact anyone" or "do not send". Start with prepare-and-review work, then add a routine once the results are reliable. Checked 20 Oct 2026 against docs.x.ai, x.ai and the xAI changelog. We're an independent site, not part of xAI.
What makes a good Grok Bot prompt for a business?
The pattern xAI uses
xAI's use-case docs say each role "owns a repeatable outcome", and to "Start with read-and-prepare work, review the result, then add approved actions or a routine". Their Expense Manager example ends: "Return the summary and drafts; do not send messages or change reimbursements." So every prompt below has four parts: outcome, sources, format, and a "do not" line.
12 prompts by role (our examples)
Owner: Job: Morning brief; Our example prompt: "Summarize today's calendar and the 5 emails that need me. Do not reply to anything."; Closest official use case: Chief of Staff. Owner: Job: Friday review; Our example prompt: "List what got done this week from my calendar and sent mail. Do not email anyone."; Closest official use case: Status Report Writer. Sales: Job: Lead follow-up; Our example prompt: "Find leads from the last 7 days with no reply from me. Draft a follow-up for each. Do not send."; Closest official use case: Sales Outbound. Sales: Job: Meeting prep; Our example prompt: "For tomorrow's meetings, give me one paragraph on each person from my email history. Do not contact them."; Closest official use case: Meeting Prep Buddy. Admin: Job: Inbox sort; Our example prompt: "Group today's email into customers, money, suppliers. Do not archive or delete."; Closest official use case: Inbox Manager. Admin: Job: Scheduling; Our example prompt: "Find three 30-minute slots next week when I'm free. Do not create events."; Closest official use case: Calendar Coordinator. Support: Job: Common questions; Our example prompt: "List the 5 questions customers asked most this month, with a draft answer for each. Do not reply."; Closest official use case: Ticket Triage Specialist. Support: Job: Unhappy customers; Our example prompt: "Flag emails this week that sound upset. Draft a calm reply. Do not send."; Closest official use case: Account Health. Marketing: Job: Social drafts; Our example prompt: "Draft 3 posts from this week's finished jobs. Do not post."; Closest official use case: Social Media Manager. Marketing: Job: Newsletter; Our example prompt: "Draft this month's newsletter from my notes in Drive. Do not send it."; Closest official use case: Newsletter Writer. Money: Job: Unpaid invoices; Our example prompt: "List invoices over 14 days unpaid with a reminder draft each. Do not send."; Closest official use case: Invoice Coordinator. Money: Job: Subscriptions; Our example prompt: "List every subscription charge in my email receipts this month. Do not cancel anything."; Closest official use case: Subscription Cleaner.
When a prompt should become a routine
When you've run it a few times and the result is right. xAI says to create a routine "only when retries and failure cases are defined". Add a schedule and one line on what to do when a source is missing. Copy-ready template: "[Outcome] using [sources]. Return [format] in this chat. Do not [send / post / pay / delete] anything. If [source] is unavailable, tell me instead of guessing."
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Ready-made use cases
- 01CEO morning brief in 5 minutes
One message each morning: calendar, urgent emails, money in/out, and the 3 things that move the business today.
~3h/week · estimate - 02Inbox triage with drafted replies
The agent sorts your inbox into reply / FYI / ignore and drafts replies in your voice for you to approve.
~5h/week · estimate - 03Invoice chaser, with your OK on every reminder
Every Monday the agent lists unpaid invoices and drafts polite, escalating reminders. You approve each one before it sends. Sending friendly first reminders without review is an optional upgrade.
~2h/week · estimate - 04Never miss a lead follow-up
The agent checks your CRM or inbox for leads that went quiet and drafts the next follow-up.
~4h/week · estimate
Example: Grok Bot setup
Grok Bot routine: CEO morning brief in 5 minutes Schedule: Daily 7:30 Every morning, read my calendar for today, my unread emails from the last 24h and yesterday's revenue. Send me a brief: (1) meetings with one prep note each, (2) emails that need my reply with a suggested one-line answer, (3) money in/out, (4) the 3 highest-leverage tasks for today. Keep it under 200 words. Rules: draft first, never send or post anything external without my approval. Keep summaries short.
Grok Bot, ChatGPT, Claude and n8n versions: all templates
Guardrails
- Add Ask first rules in Settings > General > Auto-review for sending email, posting and payments.
- Before an action it can't undo, like sending, posting, buying or deleting, a Bot checks your own messages for approval.
- Purchases show a card with the amount for you to Allow or Deny.
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The One-Person AI Business Pack: CEO agent + workers, all 46 routines in 4 formats, your role pack.
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Built by Rosh Perera, who has set up AI automations for more than 40 businesses over about 3 years.
FAQ
Do I need a different prompt for each Bot?
xAI suggests one Bot per repeatable outcome. Give each Bot its own job.
Why add a "do not" line if approvals exist?
It sets the boundary in the task itself. Keep the Ask first rules too.
Which apps do these prompts need?
Gmail, Google Calendar, Google Drive and a sheet cover most of them. Connect only what a job needs.